Rules for Visitors – Let It Roll 2019

Rules for Visitors – Let It Roll 2019

RULES FOR VISITORS

 (Let It Roll 2019 – Milovice Airport)

 (LIR Events s.r.o.)


1. Introductory provisions 

1.1         These rules for visitors are a directive issued by the event promoter LIR events s.r.o., CRN 03886671, registered office Prokopova 148/15, Praha 3 - Žižkov, postcode 130 00, registered in the Commercial Register kept at the Municipal Court in Prague, section C, inset 239394 (here in after the “Operator” and/ or “Organiser” and/or “Promoter”), which determine the basic binding rules for persons entering the grounds where the event will be held (hereinafter the “Event Grounds”) and using the facilities located on the premises of the venue (hereinafter referred to as the “Rules for Visitors”) at the time when the event is to be held.

 1.2         The primary purpose of the Rules for Visitors is to ensure safety, fire protection, hygiene, the protection of health and property at the Event Grounds, as well as ensuring ideal conditions for all the social and/or cultural activities (hereinafter the “Activities”) that will be held in the Event Grounds. The objective of the Rules for Visitors is to ensure a pleasant, community atmosphere in the grounds.

1.3         For the purposes of this Rules for Visitors, the Event Grounds shall be understood to mean the Operator’s visibly demarcated areas at the premises of the Venue (hereinafter the “Event Grounds”). The opening of the premises and individual areas of the event area will be specified approximately 14 days before the event.

1.4         By purchasing a ticket and/or presenting the ticket when entering the grounds and/or entering the Event Grounds each visitor expresses their consent to the conditions set out in these Rules for Visitors and upon entering the event venue, these Rules for Visitors become binding for each visitor for the duration of their stay in the Event Grounds.For the purposes of these Rules for Visitors, a visitor and/or the public means any person entering the Event Grounds, including media representatives.

 1.5         The provisions of these Rules for Visitors shall apply similarly for persons entering the Event Grounds on the basis of a special contractual relationship with the Operator and/or his contractual partners (hereinafter “Personnel”).


2. Event Grounds 

2.1         The Event Grounds serve visitors for spending their free time and for actively participating in and watching the event organised on the premises.

 2.2         The public may only enter the Event Grounds or their respective demarcated zones with the consent of the Operator and/or only in the visiting hours and/or only in accordance with the conditions set out in these Rules for Visitors. Any complaints may only be made before entering the grounds.

 2.3        Entry to the event area is possible from 16 years. Visitors under the age of 16 can only enter the area when accompanied by a legal representative. A legal representative is a parent, not an older sibling etc.

 2.4        A visitor who proves themselves with ZTP/P card (grade III. of disability) and a ticket for the event is allowed to take his/her assistant free of charge. This exception does not apply to holders of ZTP (degree II. of disability).

 2.5         Supervision of following and respecting these Rules for Visitors shall be carried out by the Operator’s staff, who shall be duly designated, and by other persons authorised by the operator to do so and duly designated as well as a security guard service, its duly designated guards and, to the extent of its legal powers, also the Police of the Czech Republic and the Municipal Police of the City of Milovice.

 2.6         Only visitors with a valid ticket and/or another document authorising them to stay in the grounds or in the individual zones can stay in the Event Grounds. Every person in the Event Grounds must have a ticket and/or another document authorising him/her to stay in the grounds throughout his/her stay in the grounds. Upon being so requested by the Organiser’s staff, by persons authorised by the Organiser and/or by a security guard, the visitor must immediately show his/her authorisation to be in the grounds. Anyone who will not be able show his/her authorisation to be in the Event Grounds may not be admitted to the grounds and/or may be taken away from the grounds. Wristband which allows you to enter the festival is organizers property until the end of the festival. Organizers can remove visitor’s wristband in case of breaking the Rules for Visitors. Anyone who will not be able show his/her authorisation to be in the Event Grounds may not be admitted to the grounds and/or may be taken away from the grounds.

 2.7         The ticket to the Event Grounds is only valid for the given day, hour, event, venue and, if needs be, the sector, row and seat. Only unaltered, undamaged and complete, i.e. with a stub, tickets are valid and, unless otherwise specified by the Operator, only entitle one entrance to the Event Grounds. The ticket is non-transferable, unless explicitly stated otherwise on the ticket.

 2.8         Persons who are obviously under the influence of alcohol or other addictive and narcotic substances, as well as persons whose behaviour endangers the safety and/or health of persons and/or property located within the Event Grounds, will lose their authorisation to stay in the Event Grounds and may not be admitted to the Event Grounds and/or may be escorted out of the Event Grounds by the Organiser’s staff, by persons authorised by the Organiser and/or by a security guard. Similarly, persons who infringe the rules set out in these Rules for Visitors and/or who do not respect the instructions of the Organiser’s staff, persons authorised by the Organiser and/or a security guard may not be admitted to the Event Grounds and/or may be escorted out of the Event Grounds.

 2.9         Persons who are not admitted and/or escorted out of the Event Grounds under the terms of these Rules for Visitors will not be entitled to a refund of the entrance fee or other costs incurred for entry and participating in the events organised in the Event Grounds. Persons referred to in this provision may likewise be restricted or prohibited by the Organiser from entering the Event Grounds.

 2.10         The sale of tobacco and alcoholic products to persons under 18 years of age is prohibited within the Event Grounds. At the same time the Operator reserves the right to fully prohibit the sale of tobacco and alcoholic products for the duration of selected events held in the Event Grounds. Information on a special prohibition on the sale of tobacco and alcoholic products pursuant to this provision will always be appropriately published in the Event Grounds and all persons concerned will be informed of this by the Operator or a security guard.


3. Visitors’ obligations 

3.1         Visitors to the event are obliged to behave in the Event Grounds so that their actions do not endanger the safety and/or health of third parties and/or their property, as well as the facilities located in the Event Grounds, moreover their behaviour should not restrict, endanger or harass other visitors beyond an extent corresponding to the circumstances arising from the course of events organised at the Event Grounds.

 3.2         Visitors to the event are obliged to observe the instructions and orders of the Organiser’s staff, persons authorised by the Organiser and/or a security guard, as well as the instructions and orders of the Police of the Czech Republic, the Municipal Police of the City of Milovice, the Fire Brigade, the Promoter and the Medical Rescue Services.

3.3         Visitors to the event must respect the rules of this Rules for Visitors and the generally binding legal regulations, as well as the rules of good behaviour and good morals.

3.4 It is forbidden for visitors to the event to bring or be in possession of the following materials at the event: 

3.4.1    racist, abusive, vulgar, or other material contrary to good morals;

3.4.2    weapons of any kind, as well as all objects that can be used as cutting, stabbing or striking weapons or other objects that could endanger the safety, health or life of visitors;

3.4.3    caustic, flammable, explosive, colouring, dry ice or other substances affecting health;

3.4.4    bottles, containers, cans or other objects made of breakable, fragmentary or exceptionally hard materials;

3.4.5    fireworks or launching equipment;

3.4.6    addictive and narcotic substances;

3.4.7   baloons filled with helium or other gas;

3.4.8    own alcoholic beverages, full camel backs, and/or food (You can bring to the camp maximum of 24 beers and 1l of alcohol or vine in plastic bottle or in can and only once. To bring your own food to camp is without any limitations);

3.4.9    animals other than assistance dogs for the physically handicapped;

3.4.10    materials promoting a political party or movement, or any other politically focused materials;

3.4.11 oversized baggage;

3.4.12 materials that promote persons who are not official partners of the Operator and/or any other materials the use of which in the grounds could damage the good name of the Promoter and his partners;

3.4.13 all types of drones and other flying or riding models including remote control models which are prohibited from being operated/used without the prior written permission of the Promoter.

 In case of bringing bicycles, skateboards or scooters to the event premises, visitors are allowed to ride them only in places designated for that purpose. 

The Operator or the persons authorised by him, in particular the head of the security guard service (e.g. the Supervisor) and/or his/her superiors, have the right to decide about the threat posed and/or how appropriate individual items brought by a visitor to the Event Grounds are, that being when entering the Event Grounds or at any time inside the Event Grounds. The decision of these persons is binding for a visitor to the grounds. Persons possessing dangerous and/or inappropriate objects, within the meaning of this article, must leave these items outside the Event Grounds at their own liability. Otherwise, persons possessing dangerous and/or inappropriate objects, within the meaning of this article, will forfeit the right to stay in the Event Grounds and may not be admitted to the Event Grounds and/or may be escorted from the Event Grounds by the Organiser’s staff, a person authorised by the Organiser and/or a security guard.

3.5         Visitors are required to allow the Organiser’s staff, a person authorised by the Organiser and/or a security guard to inspect objects and luggage in their possession in order to check the previous provisions are being upheld. If a visitor refuses an inspection pursuant to this provision, he or she may not be admitted to the Event Grounds and/or may be escorted out of the Event Grounds.

 3.6         Visitors to the Event agree to a security check being conducted on both their luggage and person by the Organiser’s staff, a person authorised by the Organiser and/or a security guard to check compliance with these Rules for Visitors. In the framework of a security check, visitors to the Event Grounds can be searched using, for example, technology intended for this. If a visitor refuses a security check to be conducted pursuant to this provision, he or she may not be allowed to enter the Event Grounds and/or may be escorted out of the Event Grounds.

In case of finding forbidden objects during the security check, those objects will be seized and based on the gravity of the security breach, the visitor may not be allowed to enter the venue or be immediately escorted out of the venue.

Visitors to the Event are further forbidden from: 

3.6.1 bringing to camp own speakers, aggregate, tools of all kinds and anything needed to build shelters from sails and unsecured construction. (It is permitted to build a scissor tent measuring 3x3m, see the picture below). The tents of larger dimensions are not allowed because of the safety reasons. ; 

3.6.2 exhibiting, disseminating or publicly promoting slogans or images that are racist, offensive, vulgar or go against good morals and/or otherwise instigate such behavior;

3.6.3 promoting any political party or movement or product or service;

3.6.4 climbing over or entering any buildings and facilities in the Event Grounds, in particular facades, fences, walls, barriers, lighting equipment, trees, columns, roofs, rails, supporting structures, etc.;

3.6.5 entering areas that are not intended for visitors, i.e. for staff, and/or areas for which they do not have permission to enter; 

3.6.6 throwing any objects whatsoever into those areas where visitors, staff or performers are to be found – e.g. stages and auditoriums;

3.6.7 sitting and/or lying and/or standing and/or kneeling on the barricades, fences, barriers and other facilities or technical means erected by the Promoter and his contractors which are not expressly intended for the above activities; 

3.6.8 making any audio or video recordings for commercial purposes in the grounds without the prior written consent of the Operator;

3.6.9 smoking in rented tents, in stage’s tents and in any other premises with a shelter. 

3.6.10 wilfully moving or otherwise manipulating the equipment and/or fittings placed in the grounds by the Promoter or his contractors;

3.6.11 manipulating the water, electricity, air or other facilities in the Event Grounds in any way; 

3.6.12 destroying any equipment and fittings located in the Event Grounds, including the grass and trees in the park;

3.6.13 writing, sticking or painting on any equipment, fittings or communications within the Event Grounds; 

3.6.14 performing bodily needs outside of the toilets, or otherwise contaminating the Event Grounds;

3.6.15 moving in the areas outside of the communications or outside of the communications and areas marked for that purpose by the Operator; 

3.6.16 driving into the grounds without prior consent, or instructions to do so from the Operator;

3.6.17 threatening violence and/or perpetrating it against an individual and/or group of persons and/or inciting others to such acts. 

3.6.18 For safety reasons it is prohibited to sleep in a car at parking lot.

3.7 With regard to fire protection, visitors to the Event and personnel are especially obliged: 

3.7.1    to act so as not to cause a fire;

3.7.2    to respect the ban on starting a fire, igniting and/or letting off any fireworks in the Event Grounds or the vicinity;

3.7.3    in the event of detecting a fire, to proceed according to the instructions of the Organiser or the fire brigade;

3.7.4   to respect the ban on smoking and handling a naked flame throughout the Event Grounds;

3.7.5    to respect the ban on using grills in camps in the area of the event without the presence of a supervising adult, near tents, combustibles and other objects threatening with ignition;

3.7.6    to respect the ban on using grills in camps with pressure vessels of compressed gases;

3.7.7    to respect the ban on smoking and manipulation with fire in tents in the whole festival area;

3.7.8    to respect the ban on filling balloons with gases which, in combination with air, form an explosive or flammable mixture;

3.7.9    to respect the ban on releasing sky lanterns also known as Kongming lanterns or Chinese lanterns.

 3.8         Visitors are not allowed to carry out any commercial or similar activity in the Event Grounds without the prior written consent of the Operator and/or in contravention of the conditions of such written consent, nor may they distribute and/or sell any other items, including newspapers, magazines, printed matter, advertising flyers, etc., or store any objects inside the grounds.

 3.9         Upon entering the individual areas of the Event Grounds visitors will be familiarised with the operating rules/operating conditions of the area in question and are obliged to follow these operating rules/conditions in the pertinent area and to respect the instructions of the Organiser or persons he has authorised.


4. Liability for damages 

4.1         Visitors enter and use the Event Grounds at their own risk and visitors are obliged to conduct themselves in the Event Grounds so as to prevent damages to health and/or property, that being their own and that of third parties. The organiser does not assume any liability for damages to health and/or property suffered by a visitor due to the actions of another visitor and/or visitors, that being in the case of deliberate or unintentional conduct that led to the damages. Damages can only be directly attributable to the person and/or persons whose conduct has caused the damages.

 4.2         Visitors are obliged to place items only at those areas directly reserved for this purpose by the Operator. The Operator is not liable for the loss of items placed outside of the area he has reserved for storage. Items placed outside of the area reserved for this purpose by the Operator may be removed by the Operator for safety reasons and the Operator will handle them in accordance with the generally binding legal regulations.

 4.3         Visitors are obliged to hand over all items found in the Event Grounds to the Operator, a person authorised by the Operator and/or the security guards. In the event that visitors find any suspicious objects in the Event Grounds or objects that are liable to endanger the property, life and/or health of third parties, they must immediately inform the Operator, a person authorised by the Operator and/or the security guards. Every visitor is liable to the Operator and/or any third party for damage resulting from violating the rules laid out in this Rules for Visitor and/or other binding legal regulations.

 4.4         The Operator is entitled to demand disbursement from a visitor for a matter that caused injury and/or damages to the Operator and/or any third party.

4.5         Visitors are required to inform the operator and/or the security guards of any injuries and/or damage occurring in the Event Grounds.

 4.6         In the event of an evacuation of the Event Grounds or their parts or other emergency situations, visitors are obliged to observe the “Fire Alarm Guideline” and the premises’ evacuation rules and to follow the instructions of the Operator, a person authorised by the Operator and/or the security guards and/or the units of the emergency services.


5. Acquisition of audio-visual recordings and site monitoring 

5.1         By entering the Event Grounds, visitors consent, without further notification, to the use of their image or depiction as part of an image record, transmission or production of the event held in the Event Grounds for commercial or promotional purposes (published on Organizers website or YouTube channel), that being in the framework of a representation of the entire or part of the event organised in the Event Grounds by the Organiser and/or his contractual partners. . These recordings are taken with a respect to unnecessary privacy of visitors, however, the visitors are not individually noted when being recorded and are not asked for permission either. The organizer will accept explicit disagreement of the visitor that is being recorded, with the recording itself; disagreement must be communicated orally to the person who makes the record for the organizer in a way that does not give rise to any doubt as to what the visitor requests.

5.2         The Organizer is not responsible or liable for any claims in connection with the possible unlawful acquisition and possible further processing of video and audiovisual records by other visitors. It also allows entry into the event area and the acquisition of these records by accredited journalists, television and radio reporters and other persons engaged in journalistic activities.

5.3       The area is monitored by security cameras. The visitors are noticed that through informative boards. The Organizer can use the visual recording to investigate crime or a security incident by handing it over to law enforcement, municipal police or insurance companies. The Organizers do not process the visual record itself.


6. Final provisions 

6.1 The rules set out in these Rules for Visitors may also be further supplemented by rules relating to individual events held in the Event Grounds or parts thereof. Such additional rules will always be suitably published in the Event Grounds and/or its parts, or available at the Operator or security guards, and visitors are required to observe them. 


These Rules for Visitors come into effect on 01. 08. 2019

P. T. Zdeněk Souček m.p.,

Managing Director LIR Events s.r.o.


You can download the Rules for Visitors in PDF HERE.


We are looking forward to seeing you at Let It Roll festivals!